Step 1: Know your Audience
There is no rephrasing this primary and the most important step to be followed if you intend to hoist your flag amidst the best business writers in the market. Know your audience like they know themselves, or more! To whom is the document addressed? Is it one specific individual? Or maybe, it is a team! Ask yourself such questions, and do not stop until you have all the answers to produce a document that would enunciate nothing but pure consensus between you and your audience.
Step 2: Stay Focused on the Document’s Objective
Once you have observed, and understood your target audience, it is time to focus on the prime objective of the document you’re drafting. Even professional writers, those that primarily depend on writing for bread and butter, often dishevel! It is important to keep reminding yourself the particulars of your document and aforementioned – Step 1. Staying organized would help multitudes in an online business writing job. Maintain unequivocal coherence throughout the document.
Step 3. Always Pay heed to the Reporter’s Approach
Ever seen a reporter introspect himself/herself or scrutinize someone in an interview? Such is the approach you should have towards your business document to make it absolutely foolproof. Ask yourself those difficult questions! Why should the reader care? Why should it even matter? What are the benefits? Is the document clearly stating the course of action? You can find relevant similarity between a reporting job and a business writing job. In other words, they share the same DNA of questions.
Step 4. Your Attitude and Perspective: the crucial Key!
For starters, it is better to put a sticky note right in front saying “Attitude & Perspective”. A professional business person/firm sees and receives more than just your offer; your attitude matters! Especially for freelance business writers, as getting to know your client(s) is not always practicable; strictly maintaining a parliamentary choice of words, grammatically accurate sentence structures, and an optimistic horizon would certainly add lustre.
Step5. Thorough Proofreading because even Legends Fall Prey
Human errors cannot be avoided, they can only be corrected; and how does one correct them? Proofreading to the rescue! Before assuming a green signal to a document you spent hours writing, it is very important to read the entire document slowly, and carefully assess if what you have written effectively communicates what you intended to say. Proofreading gives a whole new perspective as you were exclusively concentrating on only a part of the entire document all along. At the end of a full-fledged read, unexpected inaccuracies in language and sense, grammar, typing mistakes yadda yadda can be effectively diagnosed.