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Why Virtual Assistants Are The Solution To Busy People

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For busy people, 24 hours never seems to be enough time in a day to get things done. The truth is it’s not the amount of time you have. It’s what you do with the time you have that determines your productivity. If you find yourself inundated with tasks that take precious time away from the core functions of your business, you should consider hiring virtual assistants.

Virtual assistants are professionals who work online and are contracted to manage specific tasks or projects. They are sometimes referred to as telecommuters, freelancers and home- based workers. But essentially, they work from a remote locations.

Demand for virtual assistance work has risen exponentially over the last 5 years. For example in the United States alone, 37% of work forces are composed of home- based workers. This number is expected to increase to 50% in 3 to 5 years time.

Why Virtual Assistants Are The Solution To Busy People

If it’s popularity in the most powerful nation in the world is not enough to convince you, here are 7 more reasons to hire virtual assistants:

Increase Level of Productivity

By delegating tasks to a Virtual Assistant, you immediately increase your level of productivity.

Can you imagine spending the first 2 hours every morning filtering e-mail, responding to various communication and taking calls? Those are 2 hours you could have used to attend to tasks directly related to your main enterprise.

Other administrative tasks your can delegate to your VA are as follows:

Calendar Management

  • Appointment Setting
  • Preparation of Presentation Materials
  • Organizing Key Files and Documents
  • Social Media Marketing

Never Miss Opportunities

When you’re starting out in your business, it seems easy to manage all the tasks by yourself.

However when business gains traction, you may slowly find yourself missing one task then another. Before you know it, the number of missed tasks have accumulated. They begin to pile up and you find yourself falling behind pace.

Because the number of tasks have become unmanageable, you may have missed out on key items such as:

E-mailed inquiries on your products and services

  • Return calls to prospective clients
  • A warm lead asking for a copy of your contract for review
  • A call back from a secretary of the company you’ve been calling for weeks confirming an appointment with the President
  • A meeting that was scheduled with a key account one week earlier

Any one of these incidents could spell disaster for a business. A Virtual Assistant could have easily handled and organized these matters for you.

Minimize Risk and Mistakes

In addition to missed opportunities, having a Virtual Assistant onboard your business could also help you minimize risk and mistakes:

Your VA could organize all your bills and other payables to creditors. This lowers the risk of having your utilities cut or creditors filing demand letters for unpaid accounts.

  • Your VA could organize your calendar so that you would not have to cancel appointments because of conflicts in scheduling.
  • Your VA could review communication for spell checks, grammatical errors and content.
  • Your VA could do a final check on your presentation materials to make sure all attachments are in place.

It’s normal to make mistakes in business but some can be costly. Having a VA around will go a long way in minimizing the incidence of mistakes.

Improve Work Efficiency

If you want to improve work efficiency, embrace technology. It exists and evolves to make life and work easier and more convenient. But if you are technologically challenged, you can rely on the Virtual Assistant to keep your systems updated.

Virtual assistants are highly proficient with all things technology related because that is how they manage their business. They know the best programs and tools for making work more efficient.

They can teach you how to use these programs and tools so you will have an idea of the best way to implement them for your business.

Enhance Quality of Work

Many virtual assistants have had considerable tenure in the traditional office- based setting before transitioning to the virtual world. They are highly- experienced and know what it’s like to manage deadlines, work within a team and take instruction from management.

They have also honed their skills and received additional training. Some have taken the extra step and gain certification in specialized skills and competencies.

Most of all, they have the time to focus on the tasks you cannot handle. The combination of these factors will assure you of high quality work every time.

Reduce Stress

As a busy person, you often find yourself overwhelmed. The end result is stress which is the leading killer in many countries.

Stress leads to the development of illnesses and conditions such as high blood pressure, heart attacks, strokes and certain types of cancer. Stress also influences you to make choices that contribute to an unhealthy lifestyle.

Indulging in rich, calorie- laden and heavily processed foods coupled with unmitigated consumption of alcohol is a bad combination. It can lead to diabetes, mental illness and obesity.

Hiring a VA to de-clutter your work schedule and improve productivity will greatly reduce your levels of stress.

Have More Time for Family, Friends and Exercise

Evidently, the greatest value of hiring a smart Virtual Assistant is that he or she can afford you something you never had before: Time.

successful entrepreneurs such as Tim Ferris and Michael Hyatt are strong advocates of virtual assistance work. They have shared their experiences whereby time at work was greatly reduced that they had more time to spend on other matters.

Ferris used to put in 14 hour work days. But after hiring virtual assistants, he was able to reduce his time at work to only 4 hours per week and still maintain profitability. He also managed to free up some time to train and become a kickboxing champion in China!

You don’t have to be like Ferris and train for martial arts competition. But you can have more free time to spend with family, friends and on your health by engaging in regular exercise.

The key take-away is hiring virtual assistants is the solution for busy people because they help them achieve life and work balance. It’s wonderful to have a career and the means to support a lifestyle. But life shouldn’t just be about work. Having a Virtual Assistant is a reminder that you should work to live and not live to work.